Saying that “we care about your privacy” has become an empty statement, so we are hoping to make a difference by going the extra mile in terms of transparency, control, and accountability.
For starters, we are PRIVACYCLOUD SL of Ponzano 51, 28003 Madrid (“PrivacyCloud”). PrivacyCloud is the “data controller” of any personal data it may collect, process and hold about you, unless we inform you otherwise.
Your country or state-specific privacy laws may grant you certain unique rights with respect to your personal information, and we will do our best to reflect such rights on this notice.
When you submit a question through the contact form provided on our website, we collect your contact details. We need them in order to either get back to you or fulfill your own request.
The legal basis for this is former is Legitimate interest
When you sign up for a PrivacyCloud Comply vault, we collect payment and billing information, as well as an email address that proves your relationship with a the company for which the vault will be created. These are necessary for the fulfillment of the contract between your own business and PrivacyCloud, which is subject to its own terms and conditions.
The legal basis for this is Contractual obligation
We do not want to know about your ethnicity, religion, health, sexual life, trade union membership, or any other special categories of data. And we do not store data related to children.
We keep your contact information for a maximum of six months if our relationship does not develop any further (i.e., our exchange is limited to solving a one-off question).
If you sign up for one of our vault subscriptions, we store your personal information (including additional details where applicable) for a maximum of two years from your latest purchase or interaction, unless you choose to delete your records prior to that.
We rely on our contractual obligation to provide the requested product, training or services in order to collect and use your contact and billing information.
We rely on our legitimate interest to fulfill your own requests when you submit a question through the contact form provided on our website, keeping the information collected to a bare minimum.
We also rely on this legal basis to improve our website, products, and services to collect statistical, aggregate information about our most popular content. This data is never tied to specific individuals and does not rely on cookies or similar technologies.
We have engaged the services of selected partners for the purpose of providing cloud-based products or services and processing payments in a safe manner. These partners act as “data processors” and as a result follow our own instructions. We rely on Standard Contract Clauses, Transfer Impact Assessments, and complementary safeguards whenever they choose to store personal data in a country for which the EU Commission has not issued an adequacy decision.
If you sign up for one of a PrivacyCloud Comply vault, we store your personal information (including additional details where applicable) for a maximum of two years from your latest purchase or interaction, unless you choose to delete your records prior to that.
We are committed to ensuring that our US-based data processors join the EU-US Data Privacy Framework.
We do not automate crucial decisions, or those that would have legal consequences, and we do not apply differential pricing on the basis of who you are or what you have done. We will tell you very clearly whenever you are about to interact with an automated system which could be mistaken for a customer service representative or any other human being.
We make our best efforts to anonymize all of the data resulting from your regular use of our cloud-based products, training platform, booking system, or website. Our statistical analysis of such data allows us to improve our products and services. In its aggregated form, the same data helps train the machine learning algorithms that ensure the relevance of the products and services on display.
We leverage generative AI tools wherever they have a clear fit in order to give you what you want. We expect this to be the case when you first interact with our self-help tools, or when you need immediate assistance in order to find a product or solve a problem.
Your interactions with such AI tools are never kept or used in a way that you become identifiable in any way: we keep aggregated records in order to improve the performance of said tools.
This website does not process your personal data for purposes of targeted advertising. We do not deploy any non-technical third-party cookies or share your details with publishers, search engines, or social media providers. Our external marketing campaigns are solely measured on their own merits, and there is no granular deduplication of sales or conversion events across publisher websites or marketing automation systems and our own databases.
We do our best to ensure that our technology providers (or “data processors”) comply with the highest security standards. This guarantees the confidentiality, integrity, and availability of your personal information. Through such vendors, or by ourselves, we implement state-of-the-art technical and organizational measures. Common safeguards include pseudonymization, encryption, minimum data retention periods, and local processing.
However, no system is entirely secure in the face of highly-sophisticated hackers, and you can still do a lot to help us prevent a data breach. The following can go a long way:
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Reach out to info@privacycloud.com if you would like to exercise any of your rights and are not sure how to do it.
This Privacy Notice was last updated on March 15th 2024.